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Commuting and Parking Benefits

Getting to and from work isn’t always a joy, but our commuter benefits can make your daily commute a little easier and more cost-effective. 

In Our San Francisco Office

Depending on your commuter preference and arrangement, Ancestry offers commuter assistance for mass transit and mass transit parking.

Mass Transit and Transit Parking

Take the bus, ferry or the train? To encourage the use of public transportation and reduce the expense of commuting to the office, we reimburse your monthly mass transit and transit parking costs up to $260.

Submit your reimbursements through Espresa. Reimbursement is included in your paycheck. Transit reimbursements are paid after the month has ended. For example, approved June parking expenses will be paid in July. If you pay July parking in June, you must wait until August to submit July expenses.

Eligible expenses include:

  • Caltrain daily tickets (if you are not eligible for a Caltrain Go Pass)
  • Daily transit parking at BART, Caltrain, ferry parking lots
  • Monthly transit parking at BART, Caltrain, ferry parking lots
  • Clipper receipts

Important Note: Expenses for public transit and public transit parking fees (e.g., parking at a BART or Caltrain station) are the only eligible expenses to receive the monthly reimbursement. There is no reimbursement for bike or garage parking near or at the office.

Caltrain Go Pass: Ancestry offers a free Caltrain Go Pass. To enroll, complete this survey. After your enrollment is confirmed, you’ll get a sticker to affix to your ID badge that allows you to use Caltrain for unlimited rides through any zone seven days a week.

Reimbursement Guidelines:

  • You must submit your reimbursement requests no later than the 5th of the month for expenses from the previous month.
  • All receipts submitted must clearly identify the transit or parking supplier, date (which must fall within the eligible month), and amount to be reimbursed.  Credit card statements or screenshots from banking accounts will not be accepted.
  • You’ll be able to submit receipts for the current and prior month only. 
  • You’ll receive reimbursement in your paycheck at the end of the month for the previous month’s expenses. (For example, payment on October 31 will be for September transit expenses.) 
  • Unused funds are not carried over from month to month.
  • If you are on leave, you are only eligible to request reimbursements for the months you've worked. While on leave you will not have access to single sign on to access Espresa, to process your reimbursement please email support@espresa.com.

In Our Salt Lake City Office

Transit reimbursement is available to employees based in the Salt Lake City ProGen office.

Mass Transit and Mass Transit-related Parking:

Take the bus or train to work? To encourage the use of public transportation and reduce the expense of commuting to the office, we will reimburse your mass transit and public transit parking costs up to $100 per month. Reimbursement for transit expenses will be paid via payroll in the month following use of the benefit and subject to expense approval. For example, any June transit receipts will be paid in July. If you pay July transit in June, please wait to submit expenses until July for August payment.

Eligible expenses include:

  • TRAX and FrontRunner daily tickets
  • Monthly transit passes for TRAX and FrontRunner
  • TRAX and FrontRunner parking, if applicable
    • Note: Per IRS guidelines, parking at the office is not a reimbursable expense.

Examples of Reimbursements:

  • Employee submits a parking reimbursement request on September 20th for $150 for the benefit eligible period of September 2021. The receipt submitted has a payment date of September 1, 2021. The reimbursement request is approved but only for $100 because of the maximum eligible reimbursement amount of $100 per month.
  • Employee submits a transit reimbursement request for $80 and a transit parking reimbursement request for $50 on September 18th for the benefit eligible period of September 2021. The transit request would be approved for $80 and the parking request approved for $20 (because it is more than eligible maximum of $100 per eligible month).

Important Note: Expenses for public transit and public transit parking fees (e.g., parking at a TRAX and FrontRunner station) are the only eligible expenses to receive the monthly reimbursement. Carpool lane expenses are not eligible for reimbursement.

Reimbursement Guidelines and Procedure:
Employees must follow the reimbursement procedure via the Espresa Workplace Program system that requires the following:

  • You must submit your reimbursement requests no later than the 5th of the month for expenses incurred the previous month.
  • All receipts submitted must clearly identify the transit or parking supplier, date (which must fall within the eligible month), and amount to be reimbursed. Credit card statements or screenshots from banking accounts will not be accepted.
  • You’ll be able to submit receipts for the current and prior month only.
  • You’ll receive reimbursement in your paycheck at the end of the month for the previous month’s expenses (for example, payment on October 31 will be for September transit expenses).
  • Unused funds are not carried over from month to month.
  • The reimbursement amount will be reported as taxable income on your W-2 and to the Internal Revenue Service and is subject to FICA, Medicare, federal, state, and local taxes.

Exclusions

All transportation and parking not listed under the Guidelines and Procedure section of this document are excluded from reimbursement eligibility.

Tax Liability

The amount reimbursed to employees will be reported as taxable income on your W-2 and to the Internal Revenue Service and is subject to FICA, Medicare, federal, state, and local taxes.